Artwork approval form
A one-page printable form that captures a customer's sign-off on the exact artwork, placement, size, and colours before production starts — the record that turns "that's not what I asked for" into a documented decision.
Download
- Download PDF
PDF · 1 page · 5 KB
What it’s for
Record a customer's explicit approval of the artwork and production specification, so production starts from a documented decision rather than a conversation.
Who it’s for: Front-of-house staff and owners collecting sign-off; customers approving proofs.
What’s included
- Job details block: customer, order reference, product, decoration method, and the exact artwork file/version being approved
- Approved specification block: placement, dimensions, colours, and any production limitations communicated to the customer
- Itemised approval checkboxes for spelling/content, placement, size, colours, and quantity/product
- A plain-language colour note: approval covers the supplied proof and stated details, not exact screen-to-print colour matching unless separately agreed
- Approval status, approver name, date, signature, and revision notes
Form structure
Job details
- Customer / organisation
- Job / order reference
- Date issued
- Product / garment (brand, style, colour)
- Quantity / size breakdown reference
- Print / decoration method
- Artwork file & version reference
Approved specification
- Placement / position
- Approximate print dimensions
- Colours / colour references
- Production limitations discussed with customer
Approval confirmation
- Spelling, names, and content are correct
- Placement is approved
- Size / dimensions are approved
- Colours are approved as proofed (see note above)
- Product and quantity are approved
- Approval status
- Revision notes / changes requested
Sign-off
- Approved by / role / date / signature
How to use it
- Fill in the job details and specification from the order before showing the customer anything.
- Attach or reference the exact proof file and version — the form is only as good as the version it names.
- Have the customer tick each approval item rather than signing blind; unticked items are conversations to finish.
- File the signed form with the order (damantra users: attach it to the order record).
Limitations
- This form is an operational record, not a contract or legal advice — your terms of business govern what approval means commercially.
- It does not replace an on-screen approval flow; it complements one where a physical signature is wanted.
Version history
- v1.0 · 2026-07-17 — First public release.
Template
Production job sheet
A two-page, duplex-printable job traveller for custom production: order, product, artwork version, decoration spec and size breakdown up front — dated workflow stages, QC and dispatch on the back.
Checklist
Artwork preflight checklist
The file checks to run on every piece of customer artwork before it reaches a RIP, press, or embroidery machine: format, resolution, colour, size, fonts, and transparency — the faults that cause most reprints.
Guide
Print file preparation: the basics behind clean output
What actually matters when preparing artwork for print and decoration: vector vs raster, resolution at output size, colour modes, fonts, and transparency — explained for the person checking customer files, not the designer sending them.
Prefer the version that fills itself in?
damantra generates job sheets, approvals, and QC records from the order itself — with a portal where customers approve artwork online.