Daily production planner
Plan a production day on one sheet: jobs, processes, quantities, estimated minutes, operators, machines and status, with transparent capacity totals in the workbook version and a printable day sheet for the wall.
Download
- Download spreadsheet
Spreadsheet (.xlsx) · 2 sheets · 10 KB
- Download PDF
PDF · 1 page · 4 KB
What it’s for
Turn "what's on today?" into a visible plan: which jobs, in what order, on which machines, by whom — and whether the day's estimates actually fit the hours available.
Who it’s for: Production leads and owner-operators planning each morning.
What’s included
- Planner sheet: date, job reference, customer, task, process, quantity, estimated minutes, priority, operator, machine, start and due times, status, blocker, and notes
- Transparent totals: estimated minutes and hours, an editable scheduled-capacity cell, remaining capacity, jobs completed and outstanding — every formula visible and explained
- Validated dropdowns for process, priority, and status so the sheet filters cleanly
- A Read-me sheet with instructions, and labelled example rows
- A printable A4 landscape day sheet — a condensed manual planning grid with a carry-over box; the workbook holds the fuller fields and the automatic totals
Form structure
Day plan
- Date
- Planned by
- table — Job ref · Customer · Task / process · Qty · Est. mins · Operator · Machine · Start · Due · Status
- Carried over to tomorrow
Workbook structure
| Sheet | Contents |
|---|---|
| Read me | Instructions, version, and what the planner deliberately doesn't do |
| Planner | Date · Job ref · Customer · Task · Process · Qty · Est. minutes · Priority · Operator · Machine · Start · Due · Status · Blocker / dependency · Notes |
How to use it
- Plan the day each morning from your order list, most-urgent first, with honest minute estimates.
- In the workbook, set the scheduled-capacity cell to the real production minutes available today (people × productive minutes — the labour cost calculator's productive-share idea applies here).
- If estimated minutes exceed capacity — the workbook totals this automatically; on the printed sheet, add up the minutes column by hand — decide what moves before the day starts, not at 4pm.
- Mark statuses as the day runs; tomorrow's plan starts from today's outstanding column.
Limitations
- This is a planning sheet, not scheduling software — it doesn't sequence machines, resolve conflicts, or update in real time.
- Capacity totals are as honest as the estimates you enter; they state arithmetic, not a promise the day will fit.
- The workbook holds 40 scheduled jobs per daily sheet, and the totals count only those rows — busier days need a second copy of the file or a duplicated sheet.
Version history
- v1.0 · 2026-07-17 — First public release.
Template
Production job sheet
A two-page, duplex-printable job traveller for custom production: order, product, artwork version, decoration spec and size breakdown up front — dated workflow stages, QC and dispatch on the back.
Template
Machine maintenance log
A maintenance record for production equipment: an editable workbook with a full log, equipment register and recurring schedule, plus a printable one-page log sheet to live on a clipboard next to the machine.
Calculator
True labour cost calculator
Find what an hour of work actually costs your business — wages plus employer on-costs, spread over the hours someone really works and the share of time that's productive — the number your job pricing should use.
Prefer the version that fills itself in?
damantra generates job sheets, approvals, and QC records from the order itself — with a portal where customers approve artwork online.