Machine maintenance log

What it’s for

Make maintenance a record instead of a memory: what was done to which machine, when, by whom, what it consumed, and when it's next due.

Who it’s for: Whoever owns machine upkeep — often the owner or the most senior operator.

What’s included

• Maintenance log sheet: date, machine, task type, action, parts and consumables, meter/operating hours, issue found, corrective action, technician, next due, status, and notes — with filters and a frozen header
• Equipment register: manufacturer, model, serial/asset reference, location, purchase and warranty dates, service contact
• Recurring schedule: task, frequency, last done, next due, and owner per machine
• A Read-me sheet with instructions, and clearly-labelled example rows you delete
• A printable A4 landscape log sheet — a condensed set of the log's key fields for bench-side recording, to transfer into the workbook

Form structure

Workbook structure

How to use it

1. 1.List your machines in the equipment register first — the log means little without knowing which asset a row belongs to.
2. 2.Set the recurring schedule from your machine manuals and supplier guidance; the template deliberately ships no intervals of its own.
3. 3.Record work in the log as it happens (or from the clipboard sheet weekly), including what was found, not just what was done.
4. 4.Filter by machine before a service visit or a resale — the history is the value.

Limitations

• The template contains no maintenance intervals or procedures — those belong to your equipment manufacturer's documentation, which this does not replace.
• It is a record-keeping tool, not a reminder system; nothing in it will alert you when a task falls due.

Version history

• v1.0 · 2026-07-17 — First public release.