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For embroidery shops

Order and production software for embroidery shops

Keep thread colours, stitch counts, hoopings, and digitised files tied to the order they belong to — and run the whole job from quote to payment in one calm system.

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What slows an embroidery shop down

  • Digitised files are scattered across folders, with no clear record of which version was approved.
  • Thread colours and placement notes get re-typed for every quote, order, and run sheet.
  • Multi-piece orders — caps, polos, bags — with different stitch counts are hard to price and track.
  • Customers chase you for proofs and progress by email and phone.
  • Invoices trail behind delivery, and unpaid jobs slip through.

How damantra fits

Built for the way Embroidery actually flows

Stitch-aware quoting

Quote by garment type, stitch count, and quantity from a reusable catalog. Totals update as you type, and an approved quote becomes an order without re-keying.

Specs that travel with the job

Thread colours, placement, and hooping live on the order as line-item details and notes — visible to the floor and carried with the job through every stage.

Digitised file versioning

Attach digitised files and proofs to the order, upload revisions instead of overwriting, and keep the full approval history at hand.

Production board

Track every order across an eight-stage board so caps, polos, and bags in the same job stay visible from setup to dispatch.

Portal & invoicing

Customers approve proofs and view invoices in their own portal; you raise invoices from the order and track payment in one place.

From quote to payment, in one place

  1. 01

    Quote

    Price the run by garment and stitch count, then send it for approval.

  2. 02

    Approve

    The customer signs off the quote and the proof from their portal.

  3. 03

    Stitch

    The job moves through setup, running, and QC on the production board.

  4. 04

    Ship

    Record dispatch with tracking; the portal reflects it instantly.

  5. 05

    Get paid

    The invoice is raised automatically at dispatch, and payment status stays on the job.

No hand-offs between tools, no re-keying, and no “which spreadsheet has the latest?” See everything damantra does.

Every digitised file, spec note, and approval lives on the order it belongs to.
Multi-piece runs stay together and visible from setup to delivery.
Customers follow their own jobs, so the phone stops ringing for status.

Questions from Embroidery shops

Can I keep thread colours and stitch counts on each order?

Yes. Capture thread colours, placement, hooping, and stitch counts on the order and in its line items, so the spec travels with the job and the floor never has to re-type it.

How do I handle multiple digitised file versions?

Attach digitised files and proofs to the order and upload new versions rather than overwriting. damantra keeps the full history, so you and the customer can always see what was approved and when.

Can I price multi-piece orders with different garments?

Yes. Add a line per garment type — caps, polos, bags — each with its own quantity and price. The quote totals as you build it and converts to an order in one step.

Do customers get to approve the proof first?

Yes. Request approval and the customer reviews the proof in their portal, signs off, and that sign-off is timestamped — no email back-and-forth.

Does it replace my spreadsheets and shared inbox?

That's the point. Quotes, orders, production status, artwork, invoices, and customer messages live in one system, so nothing is spread across a spreadsheet, Drive, and WhatsApp.

damantra also fits

Run your Embroidery shop on one calm system

Start a free trial and run a real job through it, or see it on your own work first.

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